{"id":72614,"date":"2025-01-30T15:19:07","date_gmt":"2025-01-30T13:19:07","guid":{"rendered":"https:\/\/www.intalio.com\/fr\/blogs\/"},"modified":"2025-01-30T15:19:55","modified_gmt":"2025-01-30T13:19:55","slug":"revolutionner-la-gestion-des-documents-grace-a-des-outils-avances","status":"publish","type":"post","link":"https:\/\/archive.intalio.com\/fr\/blogs\/revolutionner-la-gestion-des-documents-grace-a-des-outils-avances\/","title":{"rendered":"R\u00e9volutionner la gestion des documents gr\u00e2ce \u00e0 des outils avanc\u00e9s"},"content":{"rendered":"

Enregistrement de la soci\u00e9t\u00e9, informations sur les clients, feuilles de paie et contenu : il existe un document (ou des centaines de documents !) pour tout. Des dizaines, voire des centaines, de nouveaux documents sont cr\u00e9\u00e9s chaque semaine au sein d’une entreprise, et chacun d’entre eux doit \u00eatre stock\u00e9 et g\u00e9r\u00e9 efficacement.<\/p>\n

Lorsque l’on travaille avec des \u00e9quipes pluridisciplinaires, les enjeux sont encore plus importants. Pensez \u00e0 tous les processus de commentaires, d’approbations, de r\u00e9visions, de contr\u00f4le d’acc\u00e8s et de versions auxquels votre entreprise peut \u00eatre confront\u00e9e au quotidien. La gestion efficace de ces \u00e9l\u00e9ments peut s’av\u00e9rer difficile, en particulier lorsque les entreprises se d\u00e9veloppent et que les volumes de documents augmentent.<\/p>\n

Avec les bons outils de gestion documentaire, les entreprises peuvent cr\u00e9er une source unique de donn\u00e9es avec des documents actualis\u00e9s et exacts. Non seulement elles n’auront plus \u00e0 rechercher les informations dont elles ont besoin dans plusieurs syst\u00e8mes s\u00e9par\u00e9s, mais elles am\u00e9lioreront \u00e9galement la collaboration.<\/p>\n

Voyons ce que sont les syst\u00e8mes de gestion documentaire<\/a> et comment les outils peuvent aider les entreprises \u00e0 centraliser, g\u00e9rer et trier leurs documents.<\/p>\n

<\/h2>\n

Qu\u2019est-ce qu\u2019un syst\u00e8me de gestion des documents\u00a0?<\/h2>\n

Les syst\u00e8mes de gestion documentaire<\/a> (DMS) sont des outils ou des plateformes qui aident les entreprises \u00e0 acc\u00e9der \u00e0 leurs documents, \u00e0 les r\u00e9cup\u00e9rer et \u00e0 les modifier facilement. Tous les documents \u00e9tant stock\u00e9s au m\u00eame endroit, les collaborateurs n’ont plus besoin de rechercher la bonne version, ni m\u00eame de g\u00e9rer des \u00e9changes de courriels pour des modifications et des approbations qui durent des jours entiers. Gr\u00e2ce \u00e0 toute une gamme de fonctions et de possibilit\u00e9s con\u00e7ues pour simplifier la gestion moderne des documents, les syst\u00e8mes de gestion documentaire am\u00e9liorent l’organisation et la collaboration, augmentent la productivit\u00e9, rendent les processus plus efficaces et aident les entreprises \u00e0 s’adapter.<\/p>\n

 <\/p>\n

Quelles sont les caract\u00e9ristiques \u00e0 privil\u00e9gier dans les syst\u00e8mes de gestion des documents ?<\/h2>\n

Il existe plusieurs types de GED, chacun d’entre eux \u00e9tant con\u00e7u pour r\u00e9pondre \u00e0 des probl\u00e9matiques sp\u00e9cifiques dans le cadre du cycle de vie des documents. Qu’il s’agisse de plateformes bas\u00e9es sur le cloud ou de logiciels On Premise, ces outils permettent aux entreprises de centraliser les informations, de simplifier les processus et d’am\u00e9liorer la collaboration. Des fonctionnalit\u00e9s avanc\u00e9es telles que les processus automatis\u00e9s, la recherche aliment\u00e9e par l’IA et le contr\u00f4le d’acc\u00e8s bas\u00e9 sur les r\u00f4les garantissent que vos \u00e9quipes peuvent collaborer efficacement tout en maintenant la s\u00e9curit\u00e9 et la conformit\u00e9.<\/p>\n

 <\/p>\n

Les entreprises g\u00e8rent aujourd’hui des volumes de donn\u00e9es et de documents comme elles n’en ont jamais connu auparavant. C’est pourquoi il est imp\u00e9ratif de disposer d’une GED dont les fonctionnalit\u00e9s r\u00e9pondent aux besoins des entreprises modernes.<\/p>\n

 <\/p>\n

Voici ce que vous devriez y trouver :<\/h2>\n

Imports en masse<\/strong> : \u00c9tant donn\u00e9 que chaque service d’une entreprise traite r\u00e9guli\u00e8rement des centaines ou des milliers de documents, vous avez besoin d’un outil capable de centraliser toutes ces donn\u00e9es sans passer par un processus manuel fastidieux. Les outils proposant des options d’importation en masse sont souvent \u00e9quip\u00e9s de scanners puissants qui simplifient la centralisation et le r\u00e9f\u00e9rencement. Dans la plupart des cas, ces outils s’int\u00e8grent \u00e9galement bien avec d’autres outils et applications de contenu, ce qui acc\u00e9l\u00e8re encore le processus.<\/p>\n

 <\/p>\n

Classement avanc\u00e9<\/strong> : Les syst\u00e8mes modernes de gestion des documents sont capables de capturer et de stocker avec exactitude les m\u00e9tadonn\u00e9es qui fournissent la structure et le contexte n\u00e9cessaires \u00e0 l’organisation des documents.<\/p>\n

 <\/p>\n

Collaboration<\/strong> : Une GED est incompl\u00e8te sans outils de collaboration. L’id\u00e9e de la gestion documentaire est de faciliter la collaboration et le travail d’\u00e9quipe tout en \u00e9vitant les retards. Il est donc important de rechercher un outil accessible \u00e0 partir de n’importe quel navigateur ou localisation, intuitif et qui s’int\u00e8gre bien avec d’autres outils de votre pile technologique.<\/p>\n

 <\/p>\n

Fonctions de recherche<\/strong> : Les syst\u00e8mes de gestion documentaire doivent \u00eatre capables d’offrir des fonctions de recherche qui aident les collaborateurs \u00e0 trouver ce dont ils ont besoin sans perdre de temps. En fonction du volume de documents trait\u00e9s par votre entreprise et de la fr\u00e9quence \u00e0 laquelle ces documents doivent \u00eatre retrouv\u00e9s, vous devriez vous orienter vers un outil comme Intalio DMS<\/a> qui permet aux utilisateurs de rechercher des documents de diff\u00e9rentes mani\u00e8res : recherche en texte int\u00e9gral, recherche bool\u00e9enne, recherche bas\u00e9e sur les m\u00e9tadonn\u00e9es, et m\u00eame la possibilit\u00e9 d’effectuer des recherches \u00e0 l’aide de filtres avanc\u00e9s.<\/p>\n

 <\/p>\n

Pr\u00eat \u00e0 centraliser vos documents ? R\u00e9servez d\u00e8s aujourd’hui une d\u00e9monstration<\/a> pour voir comment la GED d’Intalio peut vous aider gr\u00e2ce \u00e0 ses fonctionnalit\u00e9s avanc\u00e9es de classement, de recherche et de collaboration.<\/p>\n

 <\/p>\n

Vous n’\u00eates pas encore pr\u00eat \u00e0 franchir le pas ? Consultez notre calculateur de retour sur investissement<\/a> pour savoir combien vous pouvez \u00e9conomiser en num\u00e9risant votre gestion documentaire.<\/p>\n","protected":false},"excerpt":{"rendered":"

Les entreprises g\u00e8rent aujourd’hui des volumes de donn\u00e9es et de documents comme elles n’en ont jamais connu auparavant. C’est pourquoi il est imp\u00e9ratif de disposer d’une GED dont les fonctionnalit\u00e9s r\u00e9pondent aux besoins des entreprises modernes.<\/p>\n","protected":false},"author":15,"featured_media":72615,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[164,315,162,167],"tags":[130,218,132,215],"class_list":["post-72614","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-content-services-fr","category-gestion-de-documents-fr","category-intelligence-artificielle-fr","category-transformation-numerique-fr","tag-artificial-intelligence-fr","tag-content-services-fr","tag-digital-transformation-fr","tag-gestion-de-documents","category-164","category-315","category-162","category-167","description-off"],"acf":[],"yoast_head":"\nR\u00e9volutionner la gestion des documents gr\u00e2ce \u00e0 des outils avanc\u00e9s<\/title>\n<meta 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